Choosing the right systems strategist for your business is fundamental for optimizing your operations and facilitating growth. Whether you’re expanding your business, boosting efficiency, or refining your systems, finding the right fit for your organization will help you reach your goals and objectives on a shorter timeline. Join me as we discuss the advantages of hiring a systems strategist and learn some valuable pointers for choosing the ideal expert to meet your business requirements. 

What Is a Systems Strategist?

Before hiring a business system strategist, it’s crucial to understand their impact on daily operations and how they can help ease the burden of managing all the responsibilities that come with running a business. For starters, system strategies are knowledgeable in several types of software, which can improve and streamline your workflows and boost productivity and communication within any given team. 

These professionals will not only implement new systems into your organization but also evaluate the areas of your current workflow that need revamping. Because system strategists are so knowledgeable in their field, they can help implement all kinds of well-versed processes and tools that allow for the execution of productive workflows. 

Here are just three major ways your business can benefit from onboarding a systems strategist:

Aid in the Scaling of Your Business

As your business grows, your existing systems may become inefficient, making it difficult to manage an increasing workload. A business system strategist helps scale businesses by optimizing processes and implementing systems that support growth without overwhelming your team. By utilizing new technology, systems, and strategies in your daily routine, you can reduce the time spent on mundane tasks and focus on activities that contribute to growth. This additional free time enables you to deliver exceptional client experiences, a crucial component for attracting new high-end leads.

Help Determine Where Your Business is Falling Short

Sometimes, it’s hard to see where your business is failing when you’re in the thick of it. A systems strategist brings an outside perspective, helping identify bottlenecks and gaps you might have missed. They can assist in implementing processes and systems that solve these issues by auditing and evaluating your current systems. 

Increases Your Team’s Overall Productivity

A business system strategist can implement systems designed to streamline your business processes. With them, your team can devote more time and care to important, high-energy tasks. With the assistance of a systems strategist, your team can work more efficiently and effectively, ultimately increasing overall productivity.

How to Choose the Right System Strategist

When choosing the right systems strategist for your business, you should be on the hunt for someone whose work aligns with your goals, values, and business mission. A few skills to look for when hiring a systems strategist:

Knowledge of Systems

A business systems strategist should be well-versed in the tools and platforms that are most relevant to your business. Whether it’s project management software like ClickUp and Asana or automation platforms like Zapier, your strategist should have hands-on experience with these technologies. You do not want to take on a strategist who is only familiar with one or two software as it limits the ability to tailor their strategies to your business. 

Proficient Problem-Solving Skills 

One of the primary roles of a strategist is to identify inefficiencies and offer solutions. Look for someone who is technically savvy and excels at problem-solving. They should be able to evaluate your current systems, pinpoint where things are going wrong, and suggest practical solutions.

Strong Communication Skills

Your systems strategist must work closely with you and your team. Clear communication is essential for understanding your needs, explaining their recommendations, and ensuring everyone is on the same page. Without this skill, the implementation and learning of new systems and platforms can be difficult. 

Credible Experience and Expertise

Experience matters. A seasoned systems strategist will have a proven track record of helping businesses like yours. Check out what their previous clients had to say and compare it to your expectations. It’s an investment; research is important!

Common Mistakes to Avoid When Choosing a Strategist

While choosing the right systems strategist can be a game-changer for your business, making the wrong choice can be costly. Here are some common mistakes to avoid:

1. Choosing Based on Price Alone: While staying within your budget is important, choosing a Systems Strategist solely based on price can lead to subpar results. Instead, focus on the value they can bring to your business.
2. Not Doing Enough Research: Don’t rush the decision-making process. Take the time to thoroughly research potential candidates, review their portfolios, and ask for references.
3. Ignoring Red Flags: If a systems strategist is challenging to communicate with or seems disinterested during your consultation, these are red flags. Trust your instincts, and don’t be afraid to move on to another candidate.
4. Overlooking Their Fit with Your Team: Your systems strategist will need to work closely with your team; a disconnect could lead to communication issues and hinder progress.

How Do You Know If Your Business System Strategist Is Compatible?

Skill and expertise are not the only determining factors in choosing the right strategist, though. It is equally important, if not more so, that they are compatible with your team When determining compatibility, discuss your long-term business objectives during initial consultations. The strategist should understand and support these goals, demonstrating how they can enhance your operations and help you achieve sustainable growth. 

A good systems strategist will also be flexible and willing to tailor their solutions to meet your specific needs, rather than applying a one-size-fits-all approach. Observe how the systems strategist handles unexpected challenges or shifts in your business needs. Their ability to remain proactive, innovative, and solution-focused is crucial for a productive working relationship.

Finally, when ensuring compatibility, you should assess whether the strategist’s working style complements your company’s culture. Whether your organization prioritizes collaboration, creativity, or fast-paced decision-making, the strategist should be able to adapt to those dynamics with ease. This is an important piece of building a healthy, compatible relationship with your strategist. 

The Importance of Long-Term Partnership

When you find that compatible partnership, you aren’t going to want to let it go. Establishing a long-term partnership brings a wide range of advantages to your business, including:

1. Continued Growth: A long-term relationship with your systems strategist ensures continuous optimization as your business grows and faces new challenges. They can help adapt and streamline your workflows, implement new technologies, and refine your processes over time, ensuring that your business stays efficient and scalable.
2. Long-Term Means Getting to Know Your Business: The longer a systems strategist works with you, the better they understand the intricacies of your operations. This deeper understanding allows them to anticipate challenges, offer more tailored solutions, and make more impactful recommendations. 
3. Consistent and Ongoing Support and Guidance: Instead of bringing in a new consultant each time you encounter an issue, your strategist will already be familiar with your systems and can offer timely guidance and fixes. This consistency reduces downtime, eliminates the learning curve, and fosters a more stable operational environment.
4. Far More Cost Effective: High turnover among strategists can be expensive. The longer a strategist remains with your company, the better they understand it. This allows them to tailor strategies more quickly to your needs, helping you achieve results faster.

Keep in mind that it takes time to build an exceptional professional relationship that works for the long term; it won’t happen overnight. By doing your due diligence and choosing the right systems strategist, you can achieve a lasting relationship, one that can help you grow your business continuously and add value to your team. 

Ready to Hire a Systems Strategist?

When you’re ready to eliminate inefficiencies and scale your operations, Boda Bliss’s System and Process Setup service is here to help. Together, we’ll transform the way you run your business with a tailored approach that includes:

• In-Depth Audit: We identify gaps and inefficiencies specific to your wedding services, ensuring no detail is overlooked.
• Custom System Development: Streamline everything from booking to client communication with systems designed to enhance your unique business model.
• SOP Creation: Develop precise, efficient Standard Operating Procedures (SOP) for key functions, from venue management to photo editing workflows.
• Business & Owner Calendar Creation: Balance work and life by strategically aligning your calendar with key booking periods and personal commitments.
• Team Training: I’ll ensure your team is fully onboard and confident with the new systems so everyone can operate as their best and most productive selves.
• 90 Days of Support: You won’t be on your own—I’ll be there for ongoing support to refine and optimize your processes for the first three months.

With these services, you’ll free up time to focus on what you do best: growing your business, nurturing creativity, and delivering exceptional service to your clients. Let’s build your business’s future together, ensuring that your operations are as seamless and efficient as possible.

Ready to take your business to the next level? Let’s streamline your workflow! Contact Boda Bliss today, and let’s get started!